During this time of uncertainty, the goal of looking internally and deciding how your company can redefine, streamline and potentially pivot, is a fruitful one. I find it personally rewarding as well, but I can get a bit keen on these sorts of things. As we focus more and more on Microsoft Office 365, one of the applications we really want to encourage companies to give a spin is Microsoft Teams.
Microsoft Teams is much more than just a meeting platform like Zoom or GoToMeetings and Skype. It has transformed the way we work as a team. This not only includes our communication, but also how we store our files, manage projects, manage calendars, organize meetings and depending what your needs are, the list can go on and on.
Let’s start with SharePoint as the backend of Teams. Traditional file sharing within a network, usually is configured by department, which can work in some scenarios, but it’s not always the best for collaboration. So instead of setting up SharePoint to match a traditional network share setup, you can let Teams help inform how you should set up your file sharing by how your team ACTUALLY works.
Microsoft Teams works by Groups or Teams broken down into separate channels. Whoever is part of that team, has access to the files and information within that team. From there, you can create separate channels to create a separation between sub-groups or different projects.
Each channel can link to multiple sources from within Office 365 or from 3rd party applications. This enables you to work within Teams in multiple applications, all in a single pane of glass! Sound complicated? The best thing about it, is that the setup is mostly straight forward. And the more you use it, the structure just starts to expand and become more robust.
We’ve begun to use Teams as our central location for all ongoing work and communication, making it easy to find and access any work in progress, all in an easy to use and manage user interface.
Another great feature is the ability to have Teams running on all your devices. This includes all your mobile devices. And if you don’t have any of your regular devices, you can access the same application via a web browser. Now normally, I have heavily preferred using installed desktop applications versus web apps, but Microsoft has done well at having the web apps really match the desktop version.
If you haven’t tried Microsoft Teams yet, I highly recommend it. It just may transform the way you work as well.